Generalitat de Catalunya Archives, Girona Delegation

Efficient archive management is crucial in institutions like the Generalitat de Catalunya, the Government of Catalonia, and particularly in its Girona delegation, where keeping information organised and accessible is paramount. Below are some of the key aspects of archive management and how EUN Logic supports this process:

Efficient Records Management

  1. Records organisation: With over two million files, a clear classification and labelling system is essential. EUN Logic can implement document management systems that categorise files by type, date, or priority, among other criteria.
  2. Secure storage: Ensuring the security of stored documents is vital. Using systems like the 620E with restricted access guarantees that only authorised staff can handle sensitive information.
  3. Fast and efficient search: The digitisation of documents enables the use of an advanced search engine to find files in seconds by using keywords, dates or related categories.
  4. Loan management: Managing more than a thousand loans per month requires a meticulous tracking system. A management platform can log who requested a document, for how long, and whether it has been returned.
  5. Box maintenance: With nearly 100,000 boxes in storage, having both physical and digital records is essential. This involves creating an inventory to track the location and status of each box.
  6. Audit and compliance: Ensuring compliance with legal and privacy regulations is key to effective records management. Regular audits help identify and resolve any issues in document handling.
     

 

Benefits of Streamlined Records Management

  • Time savings: Quick access to documents reduces the time employees spend searching for information, leading to increased productivity.
  • Enhanced security: Implementing security measures lowers the risk of losing confidential or sensitive information.
  • Improved decision making: Fast access to accurate data means more informed, timely decisions.
  • User satisfaction: An efficient system not only benefits employees but also users who need to access archived information.

In short, the collaboration between the Generalitat de Catalunya and EUN ensures that this large and complex archive is managed effectively, providing information that is organised, accessible and secure.