Not only is it an archive, it is a safeguard; Day 2 of the Second Seminar Growing Spaces for Better Organizations
The second day of GSBO2, focused on the archives sector, was a great success, bringing together prominent professionals and experts in the field. This seminar has become a crucial meeting point for the exchange of ideas and experiences, addressing one of the most complex and relevant fields in information management.
From Catalonia, remotely, Alexander Porta Tallant shared his experience at the archive of the Territorial Delegation of the Generalitat of Catalonia, covering Historical Archives, Administrative Centrals, and management archives. He explained the work being carried out in the new building and the management of common services, as well as the service provided to users by centralizing various processes in a single building.
Elizabeth Ruiz Guillen from NR Finance Mexico explained the strategy of gathering all the archives in a vault in the city of Aguascalientes, Mexico, and the importance of safeguarding the valuable documents of their clients for the financial institution. She discussed the transition to the digital world, the difficulties faced in the early stages, as well as the benefits in terms of time, the use of human resources for other tasks, and the reduction of infrastructure.
Juan José Lucio from Grupo Financiero Banorte gave a presentation on the importance of analyzing what valuable documents are retained physically and what non-valuable information is only digitized. He shared details about the advanced double-height furniture that allows them exemplary management of each document and the optimization reflected in customer service.
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To close the day, Gisela González Flores from the Archive of the Judicial Power of the State of Mexico gave a presentation on the types of files (paper support, digital support, and electronic support), and the importance of proper document management to transition from the documentary collection to the Archive.
The speakers and participants openly discussed their similar problems, concerns, and needs, allowing for an enriching exchange of solutions and strategies to face these challenges.
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As the end of this seminar approaches, we are preparing for the final day of GSBO2, which will be dedicated to the museum sector. With this closing, we hope to continue to promote collaboration and learning among professionals from various fields.